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This post describes a procedure to access a GMail account on your iPhone and (a) specify a FROM address which has a domain other than @google.com and (b) prevents the iPhone from reading ALL recent email, whether read, archived or already deleted! iPhone’s default Mail settings ignore the “from” addresses you’ve configured at GMail’s website.

Problem: iPhone doesn’t honour any of your FROM settings configured at GMail — it locks down the domain to either Yahoo! GMail or AIM, depending on which of the pre-configured accounts you choose to set up.

The solution is to set up an “Other” type of POP accessible account, first to a non Yahoo! GMail or AIM account and then to edit in the GMail details after the fact.

Assumptions: You have a work email account inside a protected network forwarding mail to your GMail account. You have enabled POP access at GMail and specified a default FROM address for new email and for replies to emails sent through this account — presumably your work email address. You access this GMail account outside the protected network on a mobile device where new emails and replies are delivered using your work email address as the “FROM” address — so that responses will go back to your work account.

Alternatively: You similarly forward mail from a personal email account through GMail to (a) use GMail as a free web accessible archive, (b) as a spam filtering device or (c) name your favourite reason for doing this here. You access this GMail account on a mobile device and want all your replies and new mail to say that it came FROM your personal email account, not from GMail.

The Solution …

1. On the iPhone create an “other” type of POP3 accessible email account (not Yahoo! GMail nor AIM) …

Settings>Mail>Add Account>OtherChoose “Pop” out of IMAP, POP and Exchange buttons.

For the “Account Information” give your real “Name” and for your “Address” give the FROM address you really want to use and then under “Description” write anything you please to remind you of what this account setup is. The key here is that you can now specify a FROM “Address” which is NOT locked down to Yahoo!, GMail or AIM.Enter real POP accessible details which are neither Yahoo! GMail nor AIM — or simply fudge ALL the username, password, Incoming Mail Server and Outgoing Mail Server (SMTP) details and wait (a very long time) for the authentication to fail after hitting the “Save” button.

For example …

  • Incoming Mail Server …

  • Host Name my.inbox.com
  • Username me@inbox.com
  • Password pass

Outgoing Mail Server (SMTP) …

  • Host Name my.inbox.com
  • Username me@inbox.com
  • Password pass

2. After you have either authenticated or failed to authenticate the email servers you gave in step 1 above, you can now go back and edit in the details you need to access your GMail account …

Incoming Mail Server …


  • Host Name pop.gmail.com
  • Username your.name@gmail.com
  • Password yourPassword

Outgoing Mail Server (SMTP) …

  • Host Name smtp.gmail.com
  • Username your.name@gmail.com
  • Password yourPassword

Now click on “Advanced” and make sure that “Incoming Uses SSL” is on, that “Outgoing Uses SSL” is also on and that “Authentication” is set to password.

3. A benefit of doing things this way is that under the Settings>Mail>Account Description>Advanced you no longer have the option to leave “Use Recent Mode” on — which causes the iPhone to recall “recent” messages even if they’ve been read and archived.

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  1. […] reading: My previous blog on “iPhone issues using GMail’s alternative “from” address …” | Grumbles about this on the Apple discussion boards | Possibly related posts: (automatically […]

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